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ADP Timesheets

The NOWCC ACES Program enrollees use the ADP electronic timecard system, to report their hours.  The NOWCC headquarters payroll department in Arlington, VA must receive the approved timecards via ADP Portal before payment will be issued.

ADP Portal

Deadline Timecards must be submitted and monitor approved no later than the Tuesday following the last day of the pay period. We will provide notification if we request that timecards be submitted early due to a Holiday or other event.

Submitting Your Timesheet

  • Do not record hours on your timecard for days that you have not worked. Only Leave hours are permitted to be recorded in advance.
  • It is recommended that you record your hours on your timecard daily; however, you may submit your timecard at the end of the pay period.
  • Clicking on the "Save" button does not send the timecard to your monitor, it simply saves it in the system. 
  • At the end of the pay period - when your timecard is complete- you must notify your monitor that your timecard is ready for approval. The Timecard system does not send automatic messages to monitors.

To View Your Leave Balances

To View Your Pay Statements

Helpful Hints

  • User ID and Password: contact the Payroll Department for this information (703) 558-4200 option 2.
  •  If you forget your password or the system locks you out, contact the Payroll Department for assistance.
  • Select correct pay period dates at top of timecard.  
  • Weekend days should be left blank, unless you work on those days – add notes for clarification.
  • All enrollees will be paid for all approved holidays, even if they do not normally work on that day of the week.
  • Holiday pay is pro-rated for enrollees who work less than 80 hours per pay period. To calculate your holiday pay, divide your authorized hours by the 10 days in a pay period and then round up to the next quarter-hour. For example:
    • 60 hours per pay period = 6 hours of holiday pay
    • 36 hours per pay period = 3.75 hours of holiday pay
  • Partial-hours worked must be recorded in quarter-hour increments only (.25  .50  .75). If the hours worked are between quarter hour increments, round up to the next quarter hour increment.
  • Contact the Payroll department for direct deposit and tax withholding changes.

Making Corrections

  • You can make corrections to your timecard until  it has been approved by your monitor.
  • After your monitor has approved your timecard, it will become locked.

After your timecard has been approved, only your monitor or the payroll department can make changes to it. Your monitor can open your timecard for editing by un-approving it.  Any changes made to the timecard will need to be reapproved by your monitor.